Accreditation of prior learning and experience (VAE)

In order to obtain one of the following qualifications:

  • vocational capacity certificate (CCP - Certificat de capacité professionnelle) ;
  • vocational aptitude diploma  (DAP - Diplôme d’aptitude professionnelle) ;
  • technician’s diploma (DT - diplôme de technicien) ;
  • secondary school leaving diploma (diplôme de fin d’études secondaires de l’enseignement secondaire général);
  • master craftsman's diploma (brevet de maîtrise de l'artisanat)

Throughout the procedure of the recognition of prior experience, candidates must prove their knowledge, capacities and skills provided in the framework programme of the relevant qualification (for further details please see the question below: How to identify the right qualification?).

The VAE covers two steps :

First step

In a first step, the validation request must be declared admissible. For a request to be admissible, it is necessary to proof the possession of formal, non-formal or informal education:  

  • of at least three years (i.e. 5 000 hours), obtained in a continuous or non-continuous way, and
  • that is in relation with the requested qualification.

For the VAE to be successful, it is important to specify your personal and professional needs. In order to guide you in this process in case of doubt or uncertainty about the certificate, diploma or qualification to choose, the VAE team will recommend an orientation with the Adult training service (Service de la formation des adultes - SFA). In close collaboration with the VAE team, the SFA will provide support and assistance to define your project. SFA advisors can be reached by phone (8002-4488) or by e-mail (sfa@men.lu).

Second step

If the request was declared admissible, the candidate must file a validation request on the merits (demande de validation sur le fond). The validation request is submitted for analysis and decision to a validation commission.

In order to obtain a full validation, candidates must prove their knowledge, capacities and skills provided in the framework programme of the qualification.

If this is not the case, validation can be partial. Candidates then have three years to acquire the missing skills.

The validation commission may also decide to not grant any validation at all, if the acquired skills listed by candidates in their request do not match the framework programme of the qualification.

Conduct of the procedure (FR)

Why is this important?

A qualification obtained through the VAE procedure can help candidates to find a new job, a new position, to progress in their current career or to reduce the time of a training programme they want to follow.

What are the available qualifications?

The VAE procedure applies to the following qualifications (based on the amended law of 19 December 2008 on the reform of vocational training) :

  • vocational capacity certificate (CCP - Certificat de capacité professionnelle) ;
  • vocational aptitude diploma (DAP - Diplôme d’aptitude professionnelle) ;
  • technician’s diploma (DT - Diplôme de technicien);
  • secondary school leaving diploma (diplôme de fin d’études secondaires de l’enseignement secondaire général);
  • master craftsman's diploma (brevet de maîtrise de l'artisanat)

For the CCP, DAP and DT : in order to know if the experience acquired during a professional activity can be recognized through a VAE procedure, please refer to appendix A of the grand-ducal regulation of 9 July 2018. For the professions and trades included in the CCP, DAP and DT diploma/certificate of this list, validation requests can be declared admissible (subject to filing a complete application). However, it is unnecessary to submit an application for the professions and trades listed in the TRF certificate (pages A 586 - 3, A586 - 4, A 586 - 5, A 586 – 6 of appendix A ; available here). Indeed, this cross-border training programmes do not lead to a Luxembourgish professional qualification certificate or diploma.

For high school diplomas, the competent authority is the Ministry of Higher Education and Research (Ministère de l'Enseignement supérieur et de la Recherche)

What are the required language skills?

Knowledge of the languages included in the framework programme of the qualification is a prerequisite (see the question below: How to identify the right qualification?).

For the master craftman's diploma (brevet de maîtrise), candidates have the choice between German and French.

How to identify the right qualification?

To know which qualification corresponds to your experience, you have the following options :

1.    Request the assistance of the VAE team of the Ministry or contact the Chamber of commerce (Chambre de commerce) and the Chamber of employees (Chambre des salariés) ;

2.    Request orientation with the Adult training service (Service de la formation des adultes - SFA). In close collaboration with the Department for the validation of prior learning and experience (Service de la validation des acquis de l’expérience), the SFA will provide support and assistance to define your project.

3.    look up the curricula of the diploma on the website under Horaires et programmes:

  • For the vocational capacity certificate (certificat de capacité professionnelle - CCP), the vocational aptitude diploma (diplôme d’aptitude professionnelle - DAP) and the technician’s diploma (diplôme de technicien – DT), follow this link and click on « Vue structurée ». Then select CCP, DAP or DT and the required profession or trade.
  • For the secondary or general secondary school leaving diploma, follow this link and click on « Enseignement secondaire général » under « Classes supérieures », then select the required diploma.

6.    For the master’s certifications please refer to the curricula on the website of the Chamber of Skilled Trades and Crafts (Chambre des Métiers)

How to prepare a validation request?

There are two steps in a validation request.

First step

You start by filling out the first part of the validation request, the demande de recevabilité (admission request), in which you can specify for which diploma or certificate you are submitting a validation request.

In the admission request you will provide information about your experience and more specifically your professional experience, volunteering activities or private experience as well as about your educational or training background. Based on this information and supporting documents, the VAE team of the the Ministry of Education, Children and Youth will check if your experience allows you to request a recognition of your prior experience and if your request is admissible.

Should you fill out this form by hand, please write clearly and try to be as precise, specific and complete as possible.

You are required to submit documents in support of your declarations. This evidence can be of different type. It will be subject to a careful examination by the relevant unit of the ministry.

For the admission request, you will have to provide :

  • official documents: a certificat d’affiliation à la sécurité sociale (social security registration certificate), a copy of the employment contract (or an employment certificate or salary slips) documenting paid employment activities ;
  • a certificat d’affiliation à la sécurité sociale if you are independent ;
  • certificates issued by the president of the associations regarding your volunteering work with these associations;
  • affidavits regarding your private activities ;
  • photocopies of your certificates or diplomas, reviews, units or modules of a training programme, VAE decisions, certificates of internships or certificates that you successfully completed a training;
  • a copy of your identity document ;
  • a copy of the payment confirmation (account statement): to submit an admission request, you have to pay a stamp duty of 25 Euro by bank or postal account transfer on the account of l'Administration de l'Enregistrement et des Domaines: IBAN LU09 1111 7026 5281 0000, code BIC: CCPLLULL with the following wording : « droit de timbre, validation des acquis de l’expérience (rgd du 11 janvier 2010) » together with your name and first name.
  • sign the document on the processing of personal data.

Put numbers on your documents. Documents that are written in another language than one of the official languages in Luxembourg (Luxembourgish, French and German) must be submitted together with a translation made by a sworn translator.

Please refer to the document on the processing of personal data. relating to the validation of prior learning and experience.

Note :

Documents that you submit together with your request will not be returned. Therefore, for salary slips, employment contracts, diplomas… please only submit copies.

You should pay close attention to the information you are providing in the request.

Admission requests must include the following elements :

1     your motivation
2     your identity
3     your affidavit
4     your experience

4.1  your current professional experience
4.2  your most recent professional experience
4.3  your previous professional experiences
4.4  your experiences in volunteering activities
4.5  your other experiences
4.6  your main activities in the context of the relevant certificate or diploma

5     your initial training or education

5.1  your educational background
5.2  your certificates and diplomas

6     your vocational training

6.1  the history of your vocational training
6.2  your certificates and diplomas

and the payment confirmation (account statement) regarding the payment of the stamp duty.

Your admission request must be sent to the following address:

Ministère de l’Éducation nationale, de l’Enfance et la Jeunesse
29, rue Aldringen
L-2926 Luxembourg


The ministry will analyse your admission request and may request additional information. The VAE team of the ministry may also request you to submit the original documents.

Second step

After your admission request was accepted, you must complete the second part of the validation request: the demande de validation sur le fond (admission request on the merits)

Does the acquired experience have to be recent or can it go back to several years?

This is irrelevant for the admission of your VAE request.

How to prepare a validation request on the merits?

After the first part of your validation request was declared admissible, you must complete the validation request on the merits. You have the possibility to provide in the « Appendixes » all the documents that show your experience and the acquired skills.

If necessary, VAE candidates may benefit from assistance or guidance to submit their validation request on the merits. A form to request guidance (accompagnement) for the 2nd  part of the validation request is issued to every candidate after the request was declared admissible.

Based on the guided questionnaire (questionnaire guidé), the validation request on the merits should allow you to provide a detailed list and description of your skills, knowledge and capacities that match the requirements of the diploma that you are applying for. You will provide a description of your activities by documenting specific situations in your request.

For the validation commission to assess in which context you have developed and used your experience and skills, you must provide detailed answers to the questions of the descriptive forms regarding your « background » (parcours ) (P1, P2, P...), your «  employments » (emplois ) (E1, E2, E...) and your « activities » (activités) (A1, A2, A...).

Please be very careful about the quality of the information you are providing.

Should you fill out this request by hand, please write very clearly. Be precise and specific and put numbers on the documents. You may freely choose the size of your answers.

To accurately document your activities, we recommend that you carefully study the curriculum of the certificate or diploma you are applying for as you will have to refer to this curriculum to prepare your validation request on the merits. The validation commission will assess the skills you are describing in comparison with the skills required for the relevant qualification.

Further information can be found in the curricula of the relevant qualification on the site Horaires et programmes (see the question: How to identify the right qualification?, points 2 and 3).

Recognition of prior experience is based on proofs. Written descriptions of your knowledge, aptitudes and skills must be sufficiently detailed. You are also required to provide specific examples of tasks that you have performed. This will require you to go back in time and find situations that you should describe as precisely as you can, together with the conditions under which you have performed such tasks.

It is on the basis of this full range of information that the validation commission will assess your skills and compare them with the requirements of the relevant certificate or diploma. The decision of the commission may be to grant :

·         a complete validation;

·         a partial validation;

·         no validation at all.

THE VALIDATION REQUEST ON THE MERITS must include the following elements:

·         affidavit ;                                   

·         description(s) of your educational background ;                    

·         description(s) of your employment(s);

·         descriptions of your activities                   

·         appendixes ;                                                          

·         copy of the admission decision.

 

Are there any deadlines to be met?

Deadline for the admission request (1st part of the VAE procedure)

There is no deadline for the submission of the admission request.

Deadline for the validation request on the merits (2nd part of the VAE procedure)

Deadlines to submit the validation request on the merits for the validation sessions are as follows :

  • 28 February 2021 for the May-June 2021 session ;
  • 31 July 2021 for the October-November 2021 session ;
  • 28 February 2022 for the May-June 2022 session ;
  • 31 July 2022 for the October-November 2022 session.

If the validation request on the merits is sent by post, the date of the postal stamp shall prevail.

Deadline for the request to receive assistance

Within one month after receiving the notification that your request was admitted, you may ask to be assisted by a person of the ministry. A form to request such assistance is sent to every candidate after the admission request was declared admissible.

What does the assistance cover?

The ministry offers assistance and guidance, which can include the following:

  1. a collective workshop organized by the ministry;
  2. one or more personal meetings with an assistant, while the total time of personal guidance may not exceed twelve hours.

Guidance is optional and available in French, German and Luxembourgish.

The assistant is either a civil servant or a representative of the professional chambers.

The various aims of the guidance available to candidates are to:

  • inform the candidate on how to proceed with the request;
  • inform the candidate on the relation between his/her professional experience and the final diploma;
  • orient, help and advise the candidate to prepare the file for the validation commission ;
  • advise the candidate in preparing the on-the-job test or meeting.
Who is examining the VAE files?

 

Your validation request will be submitted for analysis and decision to the members of the validation commission. This commission comprises six members : two representatives from the employer’s side, two representatives from the employee’s side and two representatives from the educational field. There is a validation commission for each qualification. The commission compares the skills you describe and document in your request with the skills required to obtain the requested qualification.

If necessary, the examination of the file may be followed, should the validation commission so request, by a meeting or an on-the-job test in a real-life or test environment.

Should the commission deem that your skills are insufficient, it may grant a partial validation. In this case you have three years to acquire the missing skills (for instance through training or additional experience).

The validation commission may also decide to not grant any validation at all if the skills you provided in your request do not correspond to the framework programme of the given qualification.

How long does this procedure take ?

There is no deadline for the submission of the admission request.

If the first part of your validation request (admission request) is admissible, you may continue with the second part of the validation request (validation request on the merits). The positive decision as to the admissibility of your VAE request remains valid for two validation sessions. Validation commissions meet twice a year.

Example :

You are submitting your admission request during the month of August 2017. In case of a positive decision, you may then submit your validation request on the merits :

  • either for 28 February 2018 (May-June 2018 session) ;
  • or for 31 July 2018 (October-November 2018 session).

You must comply with these dates. The date of the postal stamp shall prevail.

If you submit your validation request on the merits within the specified deadlines, the ministry will transmit your request to the competent validation commission.

You will receive a decision from the competent authority at the latest one month after it was issued by the validation commission.

Where to send the request ?

Candidates must sent their request by registered mail to the following address

Ministère de l’Éducation nationale, de l'Enfance et de la Jeunesse

Validation des acquis de l’expérience (VAE)
29, rue Aldringen
L-2926 Luxembourg

Where can I get additional information ?

You can :

  • contact the offices of the Validation des acquis de l’expérience of the ministry by e-mail vae@men.lu or by phone (+352) 247-75908 or (+352) 247-65253 ;
  • call at the offices of the Validation des acquis de l’expérience of the at the following address : 29, rue Aldringen à Luxembourg.
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