Individual training leave

Training leave is a special leave allowing employees and people exercising an independent or liberal profession to take part in courses, to prepare for and take exams, to write a thesis or to perform any other work in connection with an eligible training option.

To benefit from training leave, employees must

• work on a regular basis at a work place located on Luxembourg territory,
  
• have an employment contract with a company or association legally established and active in the Grand Duchy and,
• have an employment seniority of at least 6 months with their employer at the time the request for leave is submitted.

Persons exercising an independent or liberal profession must be affiliated since at least 2 years with the Luxembourg social security.

The applicant must submit a request to the Service de la formation professionnelle of the Ministry of National Education, Children and Youth. More specifically, this means:

• filling out the application form to request training leave which can be downloaded below ;
• request the employer to sign the form ;
• send the duly filled out form together with the required documents to the following address :

Ministère de l’Éducation nationale, de l'Enfance et de la Jeunesse
Service de la formation professionnel / congé de formation
29, rue Aldringen
L – 1118 Luxembourg

Should the employer not agree with the request, the leave can be postponed if the absence caused by the requested leave risks to have a major negative impact on the operation of the company or the way the other employees will be able to take their annual holidays.

Training leave may be granted for training provided both in Luxembourg and abroad by:

• institutions having the status of public or private schools recognised by the public authorities and issuing qualifications that are recognised by these authorities ;
• professional chambers ;
• municipalities ;
• foundations, persons and private associations individually approved for this purpose by the minister ;
• ministries, administrations and public institutions.

Training subject to other legal provisions or co-financing is not eligible.

The total number of available training leave days depends on the number of hours required for the training. This number of hours is either determined by the training organism or on the basis of the schedule of the schools or training institutions.

The number of hours is converted into the number of work days. Eight hours of training are equivalent to one work day. The resulting amount is then divided by three to obtain the number of training leave days and is rounded down, if applicable.

Example for the calculation of a training covering 30 hours:

30 : 8 = 3.75 work days
3,75 : 3 = 1.25 training leave days
(rounded down)
Hence, 30 hours of training entitle to 1 day of training leave

The maximum duration of training leave is 80 days for each beneficiary during his or her professional career. Over a period of 2 years, the maximum amount of available training leave is 20 days with a minimum duration of 1 day.

For part-time employees, training leave days are calculated pro-rata to their work time.

Training leave is assimilated to actual work time. During the time of the leave, the legal provisions regarding social security remain applicable to the beneficiary.

The legal provisions on employment protection remain applicable to the beneficiary during training leave.

Employees benefitting from training leave are entitled, for each day of training leave, to a compensation paid by the employer, which is equal to the average daily salary as defined in article L.233-14 of the Labour Code (Code du travail). This compensation may however not be higher than four times the social minimum wage for non-qualified workers.

The employer will receive the reimbursement of the compensation and the part of the social security paid by the employer. For this, the employer must submit a declaration using the form prepared by the Ministry of Education, Children and Youth.

Persons exercising an independent or liberal profession benefit from a compensation directly paid by the government. It is determined on the basis of the income declared during the last financial year for the calculation of the pension insurance. It may not be higher than four times the social minimum wage for non-qualified workers.

The compensation granted must be immediately paid back if it was obtained based on information that the beneficiary knew to be incorrect. Furthermore, the beneficiary shall pay interests at the legal rate as of the date of the payment until the day of the reimbursement.

(Source : CEPL)

The various forms to apply for training leave can be downloaded here below.

Important note on data protection:

Data collected are subject to data processing in order to facilitate the management of individual training leave and the supervision of the rights and duties pertaining thereto in compliance with the applicable legal and regulatory provisions.

Your data will be stored for the sole use of the Service de la formation professionnelle of the MENJE and will not be disclosed to any third party.

Français :

• Demande d'octroi d'un congé de formation (travailleur salarié) (pdf)
• Demande d'octroi d'un congé de formation (travailleur indépendant / personne exerçant une profession libérale) (pdf)
• Déclaration de remboursement (employeur) (MyGuichet.lu)
• Déclaration de remboursement (travailleur indépendant / personne exerçant une profession libérale) (MyGuichet.lu)

Deutsch :

• Bewilligungsantrag eines Bildungsurlaubs (Lohnempfänger) (pdf)
• Bewilligungsantrag eines Bildungsurlaubs (Selbstständiger, Freiberufler) (pdf)
• Kostenerstattungsantrag (Arbeitgeber) (MyGuichet.lu)
• Kostenerstattungsantrag (Selbständiger, Freiberufler) (MyGuichet.lu)

English :

• Request for Training Leave (employee) (pdf)
• Request for Training Leave (self-employed) (pdf)
• Request for reimbursement (employer) (MyGuichet.lu)
• Request for reimbursement (self-employed) (MyGuichet.lu)